Location: Cape Town, South Africa.

Overview:

I am seeking a service-oriented, highly organised Executive Assistant to support me, my Family Office and my family. This role demands a proactive approach to managing a wide range of responsibilities, from project, property and office management to personal and family logistics. The ideal candidate will give me confidence that they will get ahead of me, develop a reputation for exceptional service to me and my small Family Office team, and seamlessly integrate into our personal and professional lives. Discretion and confidentiality are paramount.

Key Responsibilities:

Project and Team Coordination: Participate in project management and team coordination through various communication platforms, ensuring smooth day-to-day operations across different facets of my professional and personal life.
Meeting and Diary Management: Oversee daily, weekly, quarterly and annual meeting rhythms. Schedule meetings, manage diaries, and oversee the organisation of family and business events, highlighting important dates and arranging gifts.
Office Management: Maintain my home office and help me prepare for monthly operating and finance meetings with a variety of stakeholders on different projects.
Financial Management: Oversee budgeting, reporting, payments, and liaise with financial management services, ensuring accuracy in transaction allocations and payroll.
Property Management: Oversee the day-to-day operations of the family’s primary residence, coordinating with contractors and service providers for maintenance and upkeep. Provide support to the family’s General Management team at our family estate, Drakenskloof.
Family Administration: Manage household staff, philanthropy, insurance, medical, vehicles, pets, and other family functions.
Travel and Logistics: Plan and book travel arrangements, including flights, accommodation, visas, and other logistics.

Skills and Qualifications:

Strong communication skills and the capacity to work independently and as part of a team.
Exceptional organisational and time-management skills with the ability to prioritise tasks in support of multiple project priorities.
Proven experience as an Administrative or Executive Assistant or in a similar role with a comprehensive understanding of project, property and office management, personal support tasks, and financial management.
Discretion and confidentiality are paramount.
Proficiency in office software, including word processing, spreadsheets, and presentation software, as well as the ability to quickly learn new tools and software.
Flexible and adaptable, with the willingness to take on tasks as needed to support the family and business.
Undergraduate degree is an advantage.
Valid driver’s license and personal transportation.

To Apply:

Please send your resume and a cover letter detailing your experience and why you believe you would be a good fit for this role to sam@paddocks.io.